Billing Policy

Wallit's Billing Policy

Most enterprise software pricing is designed to charge you per user regardless of how many people on your team are actively using the software. At Wallit, you only get billed for what you use, so you don’t pay for the members who aren’t using Wallit. And if someone you already paid for becomes inactive, we’ll even add a prorated credit to your account for the unused time.

The Golden Rule - do unto others as you would have done unto you.

The short version, TLDR

  • When you purchase a paid plan, the upgrade will apply to your entire wellspace and you’ll be billed for active members.
  • Any changes to the number of active, paid members in your wellspace will be reflected in your billing statement.
  • If all members become inactive, you'll be billed for a minimum of one member, unless you decide to downgrade to the free version of Wallit.


How you're billed for members

On paid plans, you’re billed for the members of your wellspace that are actively using Wallit.

Members are considered active if they have either logged into Wallit or made a qualifying purchase.

*Note: When an invited member accepts their invitation to join your wellspace, they'll be billed as an active member starting that day.


Adding new members during your billing period

If you’re on a paid plan and add new members in the middle of the billing period, we’ll only charge for the time used. We’ll keep track of this for you, and bill you accordingly. 

  • If you pay monthly by credit card, we'll calculate the prorated cost and bill you at the end of the month for any new members added. 
  • If you pay annually by credit card, we'll calculate the prorated cost for the rest of the year, and bill you at the end of the month for any new members added. 
  • If you pay annually by invoice and your wellspace grows beyond the members you’ve already paid for, we’ll send you an invoice once per calendar quarter to settle any outstanding balances.

Example

Your wellspace is on the Plus plan and you're paying monthly, $7 per member. Ten days into your billing period, you add a new member. There are 20 days remaining in your monthly billing period.


How you’re billed

To calculate the prorated cost for adding a new member, we’d divide the cost per member by the number of days in the month, then multiply by the remaining number of days in the month: ($7 ÷ 30 days) x (20 days) = $4.67


How inactive and deactivated members affect billing

Paid members are only billable if they’re actively using Wallit. Wallit will automatically detect if members become inactive, and if that happens, we'll add prorated credits** to your Wallit account. Those credits will be applied toward future payments, such as new members being added to your wellspace or your next renewal date.

Example

Your wellspace is on the Plus plan and you're paying monthly, $8 per member. Fifteen days into your billing period, a member is deactivated. There are 15 days remaining in your monthly billing period.


How you’re credited

To calculate your prorated credit amount, we’d divide the cost per member by the number of days in the month, then multiply by the remaining number of days in the month: ($7 ÷ 30 days) x (15 days) = $3.50


Inactive vs. active member accounts

In the table below, we've outlined how members are determined to be active or inactive in Wallit, and the resulting billing action. 

Account activity Status Billing action

A member hasn't used Wallit in over 30 days

Inactive Credits will be deposited to your Wallit account for the unused portion of the billing period

An inactive member starts using Wallit again

Active

We'll automatically detect the change and charge the prorated cost for the days remaining in the billing period

A member is deactivated by a Wellspace Owner or Admin

Inactive

Credits will be deposited to your Wallit account for the unused portion of the billing period

A deactivated member is reactivated by a Wellspace Owner or Admin

Active We’ll automatically detect the change and charge the prorated cost for the days remaining in the billing period

**Note: Credits have no currency or exchange value, are non-transferable and non-refundable, and will expire following the termination of your paid Wallit plan.


When you'll see credit card charges

You'll see the first credit card charge from Wallit on the day you purchase a paid plan. Here are some other times you'll see charges:

  • On your monthly renewal date if you pay monthly.
  • On your annual renewal date if you pay annually.
  • On the last day of the month if you pay annually and there’s an outstanding balance for adding new members.

 


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